2023 NATIONAL CONVENTION

Indianapolis, INDIANA

Attending the National Convention will surely leave a lifelong impact on you, your friendships and your servant leadership abilities. With all of the one-of-a-kind opportunities offered only to attendees of the National Convention, you will leave with brand new friends, skills and memories that will stay with you for years to come.

I appreciate being part of such a large organization for the network of servant leaders and friends to connect with long after my time in college. At the National Convention, my favorite part was the Toast Song, because I could see over 1,000 brothers all together united over our shared interest in serving others.”
– Lauren Bernard, Kappa Mu Chapter ‘16
Image says meet new people and create friendships, develop personal and professional skills, help shape the future of APO through Legislation, take part in the largest celebration of LFS, explore a new city with your APO brothers at the 2023 national convention.

WHO SHOULD ATTEND?

  • EVERYONE! Active students, officers, pledges and new members, advisors…
  • Make sure AT LEAST TWO students are registered to represent the chapter as voting delegates!
  • Start talking about Convention at chapter meetings and discussing who wants to go, how much to fundraise and more!!!

WHY ATTEND?

  • Largest APO Networking Event
  • Biggest Display of LFS
  • Educational and interactive workshops for members of all ages
  • Entertaining activities and performers
  • Ensure chapter’s voice is heard at the Legislative Session where important decisions regarding APO are made

ATTENDEE FACTS & INFO

When to Arrive

To fully experience the Convention, we recommend arriving on December 26. This allows you to check-in at the hotel, collect materials at the APO registration desk and familiarize yourself with the hotel layout. The official kickoff is December 27 in the Marriott Ballrooms 5 & 6!

 

About the Convention Hotel

The Indianapolis Marriott Downtown is located at 350 West Maryland Street, Indianapolis, IN 46225 (Tel: +1 317-822-3500). Hotel check-in is 4:00 PM and check-out time is 11:00 AM.    

The hotel offers skywalk (Skywalk Connection Map) access to Circle Centre Mall and the Indiana Convention Center. Additionally, it is a short (and probably chilly) walk to Lucas Oil Stadium, the Indianapolis Zoo and Canal Walk.  As a rule of thumb, the skywalk closes at approximately 11:00 PM and re-opens in the morning at around 6:00 AM. 

Click here to learn more about the beautiful 2023 National Convention Hotel.

 

Transportation and Parking

  • The hotel is offering a special discounted rate of $25/night (from $52/night), on a first come basis (valet is also available for $57/night). Self-parking and valet are located off Missouri Street between Washington and Maryland Street.
  • Getting around is made easy by visitor-friendly options including bus service, taxis, parking, rideshare, bike share and rentals.  Click here to learn about transportation options throughout the city and to access city and parking maps.
  • Accessible transportation is available through IndyGo, the city provides bus service which has over 30 fixed routes from their downtown transportation hub. IndyGo Access services to those who meet the criteria established by the U.S. Department of Transportation under the Americans with Disabilities Act (ADA) of 1990. Learn more at IndyGo Access – IndyGo or contact the IndyGo Call Center at 317- 635-3344.
  • Supershuttle is offering a discount code for Convention Code: KHC6Y  Link with Code: https://www.supershuttle.com/default.aspx?GC=KHC6Y

 

Check In and Event Registration

When you arrive at the Indianapolis Marriott Downtown, please check-in with the hotel, drop off your luggage and settle in, and then head to the Marriott Ballrooms 3 & 4 on the second floor of the hotel to the Fraternity’s registration. This is where you will get your name badge (which needs to be worn at all times) and other event materials. Convention registration will open at 3 PM on December 26 and 8:30 AM on December 27. If you are arriving after December 27, visit the Fraternity’s Registration Desk outside the Marriott Ballroom to get registered. 

 

Clothing/Attire

Dressing professionally enhances networking opportunities, fosters a sense of unity among participants, and contributes to a positive overall experience for everyone. We encourage Convention attendees to dress in business-casual attire. This can include dress pants or khakis paired with a button-down shirt or a polo shirt, blouse, sweater, or cardigan. Comfortable shoes are important there is a lot of walking, and it will be cold! 

 

Meals and Refreshments

For attendees who purchased a full registration package, breakfast will be provided on December 28, 29 and 30, as well as dinner during the Celebration Banquet on December 30. A delegate appreciation dinner will be held on December 27 for voting delegates only as a thank you for their service to the organization. 

  • The Alumni Luncheon on December 29 is an alumni only add-on to Convention registration and requires pre-registration in order to attend as space is limited.
  • All meal functions require a meal ticket
  • Click here to view the Hotel Menus

 

Hotel & Nearby Dining Options


Local Attractions

Nearby Attractions

Local Visitor’s Guide


Technology and Connectivity

The hotel offers free Wi-Fi for Marriott Bonvoy Members (free to join) and USB outlets in guest rooms.


Mobile App

To enhance your Convention experience, download the APO mobile app! With the app, you can access the Convention schedule, view Learning Lab details and speakers, and connect with other attendees. The app offers a range of benefits and resources at your fingertips. Stay up to date with real-time notifications ensuring that you never miss important announcements or changes to the program.


Health and Safety

If you are sick, we ask that you please stay home. Masks are a personal preference. Please respect those around you wearing or not wearing a mask. If there is an emergency, it will be announced through the Fraternity’s mobile app for attendees therefore we recommend you turn notifications on for the mobile app on your device.


Accessibility

Accommodation requests will be fulfilled based on the information provided on the individual attendee registration form. For more information about the physical features of the accessible rooms, common areas, or special services please call 1-317-822-3500. View property details and amenities here.


Contact Information

Attendees can ask questions throughout the event at the Fraternity’s help desk on the second floor outside of the Marriott Ballroom or text the event team for support at 816-342-5945.

Download the mobile app to access additional Convention details.


Cancellation Policy

As stated in the Fraternity Operations & Policy Manual, refunds for the Convention and meals will be provided to anyone who cancels at least two weeks prior to the beginning of the Convention. The National Executive Director, in consultation with the National Treasurer, may authorize refunds when cases of extreme extenuating circumstances are presented in writing within 30 days of the closing of the Convention.

SCHEDULE OF EVENTS

*The schedule below is tentative and subject to change. For the most updated information, download the APO Mobile Resource App.
Tuesday, December 26
5:00 PM - 9:00 PMEarly Registration
Wednesday, December 27
8:30 AM - 9:00 PMRegistration
3:00 PM - 4:30 PMVoting Delegate Meeting & Training
5:30 PM - 7:15 PMVoting Delegate Appreciation Dinner
7:30 PM - 9:00 PMOpening Celebration
9:15 PM - TBDCandidate's Forum
9:30 PM - 11:30 PMEntertainment
Thursday, December 28
7:00 AM - 8:30 AMMorning Fitness
7:30 AM - 4:00 PMLate Check In & Registration
7:45 AM - 8:45 AMBreakfast
9:00 AM - 10:00 AMAlumni Solutions Room
9:00 AM - 10:00 AMStudent Solutions Room
9:00 AM - 11:59 PMLegislative Session
Learning Labs
9:00 AM - 10:00 AMHistory of StrollingJulius Bradley
10:15 AM - 11:15 AMMastering Your Money: Strategies for Personal FinanceChris McEwan
10:15 AM - 11:15 AMStudent Solutions Room
1:00 PM - 2:00 PMAlumni Solutions Room
1:00 PM - 2:00 PMStudent Solutions Room
1:00 PM - 4:00 PMAPO LEADS: Achieve (tent.)
1:00 PM - 4:00 PMAPO LEADS: Discover (tent.)
Learning Labs
1:00 PM - 2:00 PMSMARTIE GOALS 101Sarah Hurlbert
1:00 PM - 2:00 PMFantastic Fossils: A Beginners Guide to FossilsChloe Smith
Regional Business Meetings
4:30 PM - 5:30 PMRegion A
4:30 PM - 5:30 PMRegion B
4:30 PM - 5:30 PMRegion C/D
4:30 PM - 5:30 PMRegion E/F/G
4:30 PM - 5:30 PMRegion H
4:30 PM - 5:30 PMRegion I
4:30 PM - 5:30 PMRegion J/K
4:30 PM - 5:30 PMRegion L/M
4:30 PM - 5:30 PMRegion N
4:30 PM - 5:30 PMRegion O/Q
4:30 PM - 5:30 PMRegion P/R
9:30 PM - 12:00 AMFun & Fellowship
10:00 PM - 12:00 AMChoir Practice
Friday, December 29
7:00 AM - 8:00 AMMorning Fitness
7:30 AM - 8:30 AMBreakfast
8:00 AM - 5:00 PMLate Registration
8:30 AM - 9:00 AMService Opportunity Time
8:45 AM - 2:00 PMLegislative Session
Learning Labs
9:00 AM - 10:00 AMGift of Life Marrow Registry | APO Beating Blood Cancer TogetherTraci Ackerman
2:15 PM - 3:15 PMLeveraging Unique Partnerships for Meaningful, Community Engaged ServiceStefano Mancini
9:00 AM - 10:00 AMHistory of StrollingJulius Bradley
9:00 AM - 10:00 AMFinding Your Value Beyond GraduationConner Bradford
9:00 AM - 10:00 AMMental Health & Physical WellnessLucas Niven
10:15 AM - 11:15 AMCentennial Celebration (Alumni Focus)Coming Soon
10:15 AM - 11:15 AMBrotherhood 101John Strada
10:15 AM - 11:15 AMAPO X Alex’s Lemonade Stand Foundation – APO Ambassador ProgramGigi Umstead
10:15 AM - 11:15 AMFrom Survive to Thrive: Understanding the Modern College LandscapeLuke Langner
10:15 AM - 11:15 AMWorking with the Boy Scouts of AmericaJon Fitzpatrick
10:15 AM - 11:15 AMI’m an Alumni Volunteer, how can I support an Extension Effort?Melissa Donndelinger & Jennifer Headman
12:00 PM - 2:30 PMAlumni Luncheon
Learning Labs
1:30 PM - 2:30 PMInnovating Recruitment & New Member Education (Part 1)Brandon Douglas
1:30 PM - 2:30 PMSpecial OlympicsComing Soon
1:30 PM - 2:30 PMHow to Find and Land that Job, Co-op, or InternshipAri Fleischer
1:30 PM - 2:30 PMAPO, It's Not What You Think.Jesse Manchester
2:45 PM - 4:15 PMICAPO Meeting
3:00 PM - 4:45 PMSpecial Olympics Cornhole Tournament
4:30 PM - 6:00 PMScouting & Youth Service Awards Presentation
Learning Labs
4:45 PM - 5:45 PMCentennial Celebration (Student Focus)Coming Soon
4:45 PM - 5:45 PMInnovating Recruitment & New Member Education (Part 2)Brandon Douglas
4:45 PM - 5:45 PMInclusive Communities When "Woke" is Under AttackKen Tinkler
4:45 PM - 5:45 PMCultural Competence and Its Impact on Recruitment and Chapter RelationsJéri Ogden
4:45 PM - 5:45 PMBoys & Girls ClubComing Soon
6:00 PM - 9:00 PMAPO LEADS: Discover (tent.)
6:00 PM - 9:00 PMAPO LEADS: Achieve (tent.)
7:00 PM - 8:30 PMNSAC Reception
8:00 PM - 10:00 PMLGBTQ+ Reception
8:30 PM - 9:30 PMInternational Reception (invitation only)
9:30 PM - 2:00 AMFun & Fellowship
10:00 PM - 12:00 AMChoir Practice
Saturday, December 30
7:00 AM - 8:00 AMMorning Fitness
8:00 AM - 2:00 PMLate Registration
8:00 AM - 9:30 AMInclusion Breakfast
Regional Business Meetings
9:45 AM - 11:15 AMRegion A
9:45 AM - 11:15 AMRegion B
9:45 AM - 11:15 AMRegion C/D
9:45 AM - 11:15 AMRegion E/F/G
9:45 AM - 11:15 AMRegion H
9:45 AM - 11:15 AMRegion I
9:45 AM - 11:15 AMRegion J/K
9:45 AM - 11:15 AMRegion L/M
9:45 AM - 11:15 AMRegion N
9:45 AM - 11:15 AMRegion O/Q
9:45 AM - 11:15 AMRegion P/R
Learning Labs
1:00 PM - 2:00 PMIncorporating Alumni Into Your Chapter (a.k.a. Old People – What To Do With Them And Why Even Bother)T. Manjula "Manj" DeSilva
1:00 PM - 2:00 PMRadically Inclusive Volunteerism: Designing universally accessible service programs for volunteers with disabilitiesBex Takacs-Britz
1:00 PM - 2:00 PMRobert's Rules, Chapter Meetings and You!Jeff M. Neurauter
1:00 PM - 2:00 PMPerpetual Rush: How to Recruit and Retain New Members Throughout the YearAdam Gaetz & Chloe Smith
1:00 PM - 2:00 PMEvaluating Your Chapter for Success (Introduction to the New Annual Chapter Evaluation)Brandon Douglas
1:00 PM - 2:00 PMYou turned risk management into a game?!Jeremy Bingman
2:15 PM - 3:15 PMPoster Contest Presentations
Learning Labs
2:15 PM - 3:15 PMIdentifying & Utilizing Collegiate and Community Resources to Expand Service OpportunitiesAdam Gaetz
2:15 PM - 3:15 PMLeadership Competencies We can ALL Use!Fred Heismeyer
2:15 PM - 3:15 PMInterchapter NetworkingKristen Santullo
2:15 PM - 3:15 PMUnderstanding and Integrating the Parts that Make Us WholeTaylor Dantes
1:00 PM - 2:00 PMEmbracing Your “No”. Strategies for Setting Boundaries and Preventing BurnoutAndrea Gilman
2:15 PM - 3:15 PMChapter Survival & Support SessionsBrandon Douglas & Team
2:15 PM - 3:15 PMDriving Under Caution: Risk Management 101Disraeli Smith
4:30 PM - 5:15 PMBoard of Directors Meeting
7:00 PM - 9:30 PMCelebration Banquet
Ongoing
Hosting & Information
Gift of Life Swab Event/Service Room
Volunteer Sign-in
Quiet/Scensory Friendly Room
Poster Contest Display Area

REUNITE AND CELEBRATE AT ALUMNI DAY!

Alumni Day will be December 29, 2023!

Let’s celebrate YOU! Join us for Alumni Day on December 29! This is a day during the Convention dedicated to the amazing alumni of APO where they can connect, learn, reunite and celebrate the past century of LFS. With alumni-focused sessions and networking events throughout the day, there is something for every generation.


Special Alumni Only Event

The Fraternity will host an alumni luncheon at the beautiful Indianapolis Artsgarden. Enjoy time reuniting and remembering along with your fellow alumni at this beautiful event and hear updates from the Fraternity’s leadership.

How to Attend

Seating is limited for this event, so reserve your spot soon! There are two options for attending the luncheon. If you plan to attend the full convention (which we HIGHLY recommend), register as an alumni and add-on the alumni luncheon to your full registration package for an additional $65. If you can only join us for Alumni Day on December 29, you can register for Alumni Luncheon Only for $100. This one-day registration will provide you access to learning and networking events in the morning in addition to your ticket to the luncheon.


Registration Rates:

Alumni Luncheon Add-On $65 

Alumni Luncheon Only $100 

WHAT WILL I GET OUT OF ATTENDING?

National Convention provides the opportunity to represent your chapter and school at a national event among hundreds or even thousands of other service-minded leaders. At the largest celebration of Leadership, Friendship and Service, members can experience servant leadership at a national level.

 

Anyone can elevate their commitment to making the world a better place as part of the largest co-ed service Fraternity in the nation!

 

Learning labs, service projects and brotherhood celebrations are where you can connect and collaborate with members from different chapters while learning new skills and innovative ways to be the best brother you can be.

 

What will I get out of attending?

 

Active Members
  • Represent your chapter and school at a national event
  • Enhance your skills through Learning Labs
  • Reunite with old friends and make new friendships
  • Serve alongside fellow brothers in a Fraternity-wide service event

 

Pledges or New Members
  • Experience Leadership, Friendship and Service on a national level
  • Participate in the largest display of brotherhood Alpha Phi Omega has to offer
  • Elevate your commitment to joining the largest national co-ed service Fraternity in the nation
  • Enhance your skillset through Learning Labs

 

Associate Members
  • Reconnect with the organization through the largest display of Leadership, Friendship and Service
  • Reignite your passion for developing leaders, uniting members through friendship and rendering service to all
  • Build your community of service-minded leaders
  • Celebrate chapter and Fraternity-wide accomplishments and milestones

 

Chapter Advisors
  • Connect and collaborate with advisors and members from different chapters
  • Learn about new and innovative ways to effectively support chapters and members
  • Celebrate chapter and organization-wide accomplishments
  • Engage in the organization at a national level

PREPARE YOUR CHAPTER

It is important that all members understand what their chapter should be doing to prepare for the National Convention this coming December. From selecting voting delegates to represent the chapter in Indy to applying for national awards – there’s a lot to be done and plenty of time to do it!

 

Select and register your chapter’s voting delegates… Each chapter and petitioning group of APO is expected to send two students to represent them during the Legislative Session. The voice of every chapter is critical as this is the place where important decisions are made regarding policies, procedures and more. Voting delegates carry a great responsibility and attend all Legislative Sessions to vote on behalf of their chapters and determine the best course of action for the Fraternity. Learn more about voting delegates here.

 

Recruit and register non-voting delegates… It’s been said before but we will say it again – Convention is for EVERYONE! Historically, chapters that send a large delegation of students to the Convention have stronger retention and operational structures in the years following as a result of the education and collaboration they experience. So, confirm your registration and find at least three others to come along with you. DISCOUNT ALERT! For every fourth student registered from a chapter, the group will receive a post-convention registration rebate of $40. For example, if XYZ Chapter registers 15 students from their chapter, they will receive a $120 rebate in January.

 

Find creative ways to cover costs! It’s not too late to find ways to ease the cost of attending for members of the chapter attending the Convention. Check with your college/university’s student activities/life office ASAP about possible funding available for attending leadership events. Many institutions offer funding to help offset the cost.

💡Ask family members to help offset the cost with gift cards to use during travel!💡
💡Check with chapter alumni/alumni association about sponsoring costs for attendees💡
💡Ask the chapter treasurer if there are funds in the budget set aside for attendees💡
🚨Still need more ideas? Check out this chapter fundraising resource🚨

 

Get travel plans in place for the members attending from your chapter… The best part of attending the Convention is traveling with your chapter family and meeting brothers from other chapters along the way. If you haven’t started booking travel plans, start watching today! We are in the prime booking window for flights, which is reported as 21-115 days from the date you travel. Also, book your stay at the Convention hotel – the beautiful Indianapolis Marriott Downtown. The special convention stay rate of $109 expires on Monday, November 27 so get rooms booked ASAP!

 

Review the submitted legislative proposals and discuss them as a chapter… Changes made during the Legislative Session impact all members of APO. Discuss your chapter’s view on the submitted proposals and share those with the voting delegates selected to represent you during the legislative session. Click here to view the 2023 Legislative Memo with submitted proposals.

HOTEL INFORMATION

The Indianapolis Marriott Downtown is excited to be the Convention hotel for the 2023 National Convention!

 

Here are a few details to help plan your hotel stay…

  1. The hotel is located at 350 West Maryland St, Indianapolis, IN 46225
  2. Hotel reservations are open! Reserve your room at https://book.passkey.com/go/AlphaPhiOmegaBiennialConv
  3. Hotel room rate is $109/Single/Double/Triple or Quad
  4. Monday, November 27, 2023, is the cutoff date for Hotel Reservations.
  5. Credit Card is needed to make a hotel room reservation.
  6. Check-in time is 4:00 p.m.
  7. Check-Out time is 11:00 a.m.

How should I get to the site of the National Convention?

Indianapolis International Airport (IND) is 14 miles from the hotel. Ride-share options are available and accessible (i.e.: Uber, Lyft, Taxi). It is about a 20-30-minute ride, and the price ranges from $20-35. You can also take the #8 bus which departs IND every 30 minutes (it is about a 45-minute ride and 8-minute walk). You would take the bus to the Maryland St. and Missouri St. stop.

 

APO has worked with SuperShuttle to get Convention attendees a discount for transportation between the airport and hotel. You can schedule your ride in advance at https://www.supershuttle.com/?GC=KHC6Y or you can use the code “KHC6Y”.

 

What is the parking situation?

The hotel has an attached garage. The rate will be $25/night to self-park (a special discount from the regular rate of $52/night). This garage has limited space and will be available on a first come, first served basis, but there are other parking options nearby that you can explore here.

VOTING DELEGATE INFORMATION

Are you a student looking for more ways to lead in your chapter and beyond? Consider becoming one of your chapter’s two voting delegates at the next National Convention! Watch below to learn more about what it means to serve as a voting delegate.

Become a Voting Delegate Today!

If you were already selected to serve as a voting delegate for your chapter, access the Voting Delegate Resource Area here! This resource center will be a tool to answer your questions as the National Convention approaches. And with these resources, you can gain a head start in preparing for your important role as a delegate at the Convention.

LEARNING LABS (WORKSHOPS)

The 2023 National Convention Learning Labs – known to some as workshops – are where more than 1,500 attendees gather throughout each day to exchange knowledge, resources, best practices, strategies, inspire innovation and more. Learning Lab attendees expect educational experiences during the Convention that challenge them as learners, charge them as brothers and broaden their understanding of the Fraternity, their role in it and how it adds value to chapters, as well as their personal and professional skillset. 

In order to create a valuable and memorable educational experience for attendees, the Fraternity needs our talented and experienced member base to submit Learning Lab Proposals that they have the experience and/or expertise to facilitate at the 2023 National Convention. 

 

Click here to check out the amazing line up of Learning Lab Facilitators for the 2023 National Convention!

RESOURCES

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