A chapter secretary ensures information is correctly noted, stored and passed on to future generations to best preserve thoughts and discussions for all chapter members to access. They are capable of tracking meeting minutes, updating the bylaws, maintaining other informational channels for the chapter and communicating with brothers and others outside the chapter. They are detail-oriented and efficient, ensuring no information is lost between meetings and events. Since they are the keepers of chapter notes, a secretary is a key player in helping officers stay on track to achieve goals and advancing chapter initiatives.
This position will vary from chapter to chapter; however, at its core, this position works to facilitate and guide meaningful discussions that include all audiences. These conversations may cover a wide range of topics, from feedback and evaluation to outreach and onboarding.
The duties of this officer support many chapter operations, improving communication and keeping the chapter on track towards success. The secretary will see success in this office when they collaborate and communicate, skills that begin conversations and keep momentum moving forward. Consistent meeting attendance and active listening will help the secretary take accurate and detailed notes. Maintaining strong lines of communication between the chapter, executive committee and advisory committee will demonstrate the importance of keeping everyone on the same page.
The chapter secretary is dedicated to sharing knowledge and resources that help members succeed in their APO journey.
TOP 5 ESSENTIAL JOB FUNCTIONS
- Ensure accurate and timely submission and delivery of meeting notes and information
- Maintain proper connections with all audiences in the chapter through clear and prompt communications
- Keep detailed records of chapter business and resources in a clean and organized manner
- Stay up to date on chapter membership and proceedings to establish when quorum is needed and if quorum is met
- Host and participate in chapter evaluation and feedback sessions in order to garner chapter opinions on events and how they can be improved or modified