Actions of the 2023 Legislative Session

Please note that this is not the full minutes from the Legislative Session. As there were changes to the Fraternity’s Rituals, you can find the full document here. You will need to log in to view.

Below are the actions taken at the 2023 Legislative Session on December 28-29, 2023:

 

Standing Rules

The Standing Rules were adopted.

Agenda

The Convention program was adopted as the official agenda of the Convention.

 

Convention Actions

The Spirit & Standards Committee moved to expel Brother Stephen Sauer, Mu Alpha, ’80. The action was approved.
The Convention ratified the Board’s decision to hold the 50th National Convention (2027) in New Orleans, Louisiana.

Amendments to the National Bylaws

Committee on Chapter/Finance/Operations

ARTICLE IX – FINANCE
SECTION 3 – PLEDGE OR NEW MEMBER FEE

SECTION 3. NEW MEMBER FEE. There shall be a national pledge or new member fee of thirty-five ($35) dollars to be paid by each new pledge or new member. The fee shall be nonrefundable and shall be sent to the National Executive Director not later than ten (10) business days after the Pledge or New Member Ritual is conducted.

ARTICLE IX – FINANCE
SECTION 4 – INITIATION FEE

SECTION 4. INITIATION FEE. There shall be a national active initiation fee of fifty ($50) dollars to be paid by each new active member. The fee shall be nonrefundable and sent to the National Executive Director not later than ten (10) business days after the Initiation Ritual is conducted.

ARTICLE IX – FINANCE
SECTION 5 – ACTIVE MEMBERSHIP DUES

SECTION 5. ACTIVE MEMBERSHIP DUES. Biannually by November 15 and March 15, each chapter shall submit to the National Office a roster of active members, together with the Active Membership Dues of twenty-five ($25) dollars per active member regardless of Society of Life Member status. The minimum dues per chapter shall be equal to the sum of the Active Membership Dues for three (3) active members. A chapter, to remain active and in good standing, must meet the above requirements by paying all dues.

ARTICLE IX – FINANCE
SECTION 14 – ANNUAL INSURANCE FEE

SECTION 14. ANNUAL INSURANCE FEE. Biannually by November 15 and March 15, each chapter shall submit an insurance fee not to exceed ten ($10) dollars per year per active member. Payment for the insurance fee shall be sent for each pledge or new member not later than ten (10) business days after the Pledge or New Member Ritual is conducted. Payment for the insurance fee shall be sent for each petitioning member at the time when the petitioning member fee is due. The amount of the insurance fee shall be set each year by the National Board of Directors on or before August 1. A chapter, to remain active and in good standing, must meet the above requirements by paying the fee when due.

Committee on National Organization 2

ARTICLE XV
SECTION 3 MISCELLANEOUS (New Section)

Section 3: Miscellaneous
(1) When used in these bylaws or other governing documents of the fraternity, the term “mail” includes electronic mail.
(2) Unless otherwise specified or prohibited, a meeting may take place in person or by electronic means.

ARTICLE XI – SECTIONS
SECTION 1 – FORMATION AND PURPOSE OF SECTIONS

(1) Formation
It shall be the duty of a regional chair to set, with approval from chapters affected, the boundaries of sections within a region. The regional chair shall give sixty (60) days prior notice to chapters affected, except when boundaries have been proposed to be realigned by the National Board of Directors, at which point notice will be provided according to the process for realignment indicated in Article XII, Section 1, Subsection 3.

(3) Realignment (New)
Following the process outlined in Article XII, Section 1, Subsection 3, the National Board of Directors is responsible for submitting proposed sectional boundaries to align with proposed realigned regions. If, at a National Convention, the regional boundaries are realigned, the new region(s) will vote on and approve sectional boundaries at a subsequent regional business meeting(s) during the same National Convention.

Amendments to the Fraternity Operations & Policy Manual

Committee on Awards and Appreciation & Scouting and Youth Services

Category III – Awards and Recognitions
Sub-Category 5. Alumni

Policy – IV. Alumni Association of Excellence Award (New)

1. Description: This award shall take the form of a suitable recognition presented to alumni associations.
2. Selection: Awarded by the National Alumni Relations Chair on behalf of the Fraternity to those alumni associations which meet the established criteria.
3. Criteria: Recipient alumni associations must:
a. Meet the prescribed minimum criteria outlined by the National Alumni Relations Committee.

 

Committee on National Organization 2

CATEGORY II – ORGANIZATIONAL
SUB-CATEGORY 1. NATIONAL – RESPONSIBILITIES/RIGHTS
POLICY – V. SPECIAL NOMINATIONS COMMITTEES 5

# of Chapters in Region# of Students
00
1-251
26 or more2

If a region gains or loses enough chapters to gain or lose a seat on the committee and it is at least one year out from the start of the next National Convention (365 days from Opening Ceremonies), then the gain or loss is applied immediately. Otherwise, the gain or loss will not be applied. In the event that a region gains a seat, the regional chair shall recommend one or more active members, from whom the National President shall appoint one. In the event that a region loses a seat, the region chair shall notify the National President, within thirty (30) days of the loss, which active member from that region is to be removed from the committee. (NC12)

 

Committee on National Organization 1

ARTICLE V- NATIONAL OFFICERS
SECTION 1- ELECTED NATIONAL OFFICERS
SECTION 6 – DUTIES OF THE NATIONAL TREASURER (NEW)
SECTION 10- VACANCY IN THE OFFICE OF VICE PRESIDENT
ARTICLE VI – NATIONAL BOARD OF DIRECTORS
SECTION 2 – MEMBERS OF THE NATIONAL BOARD OF DIRECTORS

Article V, Section 1
The National Convention shall elect the following national officers to serve for a term of two years or until their successors shall have been elected and qualified: National President, National Vice President and National Treasurer.

The National Convention shall elect four (4) district representatives (no two of whom may live in the same convention district) and two (2) members-at-large to the National Board of Directors to serve for a term of two (2) years or until their successors shall have been elected and qualified.

The National President, National Vice President, National Treasurer, district representatives and members-at-large shall be nominated and elected in accordance with the procedures established in the Standing Rules of the National Convention and shall begin their term of office upon adjournment of the final Legislative Session of the National Convention at which they are elected.

Article V, Section 6 (New)
Section 6. Duties of the National Treasurer.

The National Treasurer shall have the responsibility to perform such duties as are required of organizational treasurers, generally; of members of board of directors, generally; and other operating policies of the National Fraternity.

Article V, Section 10
Whenever a vacancy shall occur in the office of National Vice President, the National Board of Directors shall elect one of the following members: the National Treasurer, a district representative or a member-at-large of the Board elected by the National Convention to serve as National Vice President.

Article VI, Section 2
The National Board of Directors shall consist of the following elected members; National President, National Vice President, National Treasurer, four district representatives, four members-at-large (two of whom are elected by the National Board of Directors) and the following ex officio members: National Executive Director, the National Legal Counsel, the Immediate Past National President and one other Past National President chosen by the remaining Past National Presidents.

ARTICLE VI – NATIONAL BOARD OF DIRECTOR
SECTION 4 – MEMBERSHIP OF THE EXECUTIVE COMMITTEE

Membership of the Executive Committee of the National Board of Directors shall consist of the National President as chair, the National Vice President, the National Treasurer, one other elected representative from the National Board of Directors, and as ex officio, non-voting members, the National Executive Director, the National Legal Counsel and the Immediate Past National President. The representative will be elected by the National Board of Directors.

ARTICLE XII – REGIONS
SECTION 2 – REGIONAL LEADERSHIP

Nomination and election of each regional chair shall take place at a regional business meeting in accordance with the procedures established in the Fraternity Policy and Operations Manual. Only registered delegates entitled to vote, representing chapters within the appropriate region, and the alumni voting delegate for that region, may nominate and elect their regional chair. Regional chairs’ term of office shall begin upon adjournment of the event where the regional business meeting election was held.
This change will take effect on January 1st, 2026.

ARTICLE XI – SECTIONS
SECTION 2 – SECTIONAL LEADERSHIP

Results of elections shall be reported to the National Office within ten (10) days. Appointments shall be reported to the chapters in the section within ten (10) days by the National Office.

ARTICLE XI – SECTIONS
SECTION 2 – SECTIONAL LEADERSHIP

The sectional chair shall be elected for a one-year term, or until his or her successor has been elected, by a majority vote of those chapters in good standing belonging to that section that are present and voting at a sectional conference. All elections will be effective as of June 1 and go through May 31 of the following year.
This change will be effective on January 1st, 2025.

ARTICLE VI – NATIONAL BOARD OF DIRECTORS
SECTION 9 – TERM LIMITS

A person having served sixteen consecutive years on the National Board of Directors, with the exception of the National Vice President, the National President, Immediate Past President, the Past President chosen by other Presidents, National Executive Director, and the National Legal Counsel may not serve another term until four consecutive years have passed from the end of an individual’s sixteenth year.

Resolutions

Committee on Awards & Appreciation and Scouting & Youth Services

Alpha Phi Omega – USA will fully support a sports equipment drive for Filipino youth in preparation for the quadrennial Olympic Games as in international service project in conjunction with Alpha Phi Omega Philippines as a part of the Alpha Phi Omega Centennial Celebrations.

Future national award applications and nominations shall be submitted to the National Office using a single digital document template (e.g. PDF) with a page, word, and/or character limit determined by the National Office. Additionally, the award submission instructions shall be updated in all posting areas (e.g. National website, Fraternity Operations and Policy Manual, etc.) to reflect the current, digital method of submissions. This includes updating the language around award submission instructions to reflect the current method of reviewing applications digitally in a virtual committee setting that no longer meets in person at the National Convention. The creation of streamlined awards template shall include guidelines and or rubric for chapters to reference when creating and drafting their award submissions.

Committee on National Organization 2

  1. The National Board of Directors, with support from applicable alumni volunteers, shall explore its programs and determine whether alternative pathways and/or programs are needed to expand the opportunity for individuals to conduct Leadership, Friendship and Service. The National Board of Directors shall propose any changes at a subsequent National Convention.
  2. Alpha Phi Omega first formally welcomed women as brothers in 1976, and required the inclusion of women throughout our chapters nationally in 2006; and
    While we refer to ourselves as a co-educational service fraternity to include men & women, this language excludes those who identify outside of the gender binary of “male” and “female”; and
    We, as a Fraternity of leaders that takes action when action is needed; and we, as a Fraternity of fellows that welcomes all who cross our path; and we, as a Fraternity of service that strives to create a better world; and we, being dedicated to diversity, equity and inclusion within our community: we reaffirm that all members, regardless of gender, shall be called brothers; and
    We reaffirm the inclusion & acceptance of all our current and future brothers by declaring that we, Alpha Phi Omega National Service Fraternity, will nationally describe ourselves as a “gender-inclusive Fraternity” instead of a “co-educational Fraternity” and we shall encourage the same of our chapters and individual brothers; and
    That we, as a national organization, will include gender-inclusive language into our organization’s official communications and communication channels, and encourage the adoption of such languages by our chapters. Through these actions, we will strive to grow gender inclusion within our organization and our communities.

 

Elections

The following members were elected to the Board of Directors:

President – Melody A. Martin, Delta Alpha `97

Vice President – Disraeli W. Smith II, MBA, MPP, Kappa Delta `07

Director – Bex Takacs-Britz, Alpha Zeta Iota `09

Director – Jennifer R. Headman, Ph.D., Omicron Iota `97

Director – Christopher J. Meschuk, AICP, Gamma Theta `00

Director – Jéri L. Ogden, Zeta Phi `07

Director – Candice Solomon-Strutz, Alpha Alpha `01

Director – Kenneth Anthony Tinkler, Esq., B.C.S., Zeta Upsilon `90

Director – Kimberlee Castillo Yee, Alpha Alpha Xi `83

 

National Awards
Earle M. Herbert National Friendship Award:

Iota Rho Chapter at Florida State University

Josiah Frank National Historian Award:

Epsilon Zeta Chapter at Rensselaer Polytechnic Institute

Phyllis C. Tenney National Excellence in Advising Award:

Jon Fitzpatrick, Alpha Delta Iota Chapter at Virginia Commonwealth University

Bex Takacs-Britz, Alpha Zeta Iota Chapter at Grand Valley State University

Dean Arno Nowotny National Service Award:

Epsilon Zeta Chapter at Rensselaer Polytechnic Institute

M.R. Disborough Service to Scouting National Award:

Omicron Iota Chapter at Worcester Polytechnic Institute

Howard R. Patton National Leadership Award:

Epsilon Mu Chapter at University of Maryland – College Park

John S. Grossi National Man Mile Award:

Canada – Alpha Chapter at the University of British Columbia

National Distinguished Service Key:

Ping Huang, Alpha Chi Chapter at Massachusetts Institute of Technology

 

 

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